'Administration'
Some of you in Mrs Stevson’s and Mrs Dowds’ classes will be sitting your Int 2 PCI NAB on Friday 15 May.
Content also delivered at Intermediate 1 has not been included below. Everything that was included in the Int 1 NAB is also included this time. You MUST also read the post for Intermediate 1 PCI!
In addition you must know how to…
1 Use the internet to search for and extract information for a given purpose:
insert hyperlink to URL in a word processing document
2 Use ICT to present and communicate information:
Candidates must be able to carry out the following when creating or completing word processing documents: customise bullets and numbering | insert headers and footers with name, date, time and filename | shade text | border text | indent paragraphs | insert page breaks | customise automatic page numbering Tables – merge cells | rotate text within cells | insert borders around table and cells | insert shading within cells | use autosum feature, average and sum formulae | sort lists — single level sort use an e-diary | schedule meeting | schedule recurrent meetings | navigate the calendar, eg finding appointments, dates or notes
3 Use presentation software to present and communicate information:
Create presentations and amend existing presentations:insert text using two fonts | find and replace text | change line spacing and font size | align, distribute and group objects | change slide content layout | apply slide transitions | import data or chart from spreadsheetchange slide order | use slide master to: apply and change background | apply and change colour scheme | apply and change design templates | define and redefine fonts and styles | insert footer objects | insert action buttons (next slide, previous slide, first slide, last slide) hyperlinked to other slides within the presentation | customise bullets and numbers
May 2nd, 2009
All past paper files for Intermediate 1, Intermediate 2 and Higher Admin have been uploaded to our Admin Glow Group. Ask me in class for the papers for any revision you can do over the holidays. You can access the files you need in Glow and return to me for correction.
March 30th, 2009
Hopefully you have all been revising hard!
A reminder of your times:
Int 1 – Tuesday 9 December, 1.30 – 3.15 – Room 138 (Mrs Dowds)
Int 2 – Tuesday 9 December, 1.30 – 2.50 – Room 132 (my room)
EVERYONE SHOULD AIM TO ARRIVE NO LATER THAN 1.15 – this will give you time to log on to your computer and open up the files you need for your prelim.
remember – a teacher is in the room ONLY if your computer breaks – we cannot help you! | we will deliver your printouts to you – your name must be typed on them all | take your time to read every question – watch o0ut for silly mistakes as they lose you marks | GOOD LUCK!
I will post some Int 2 Paper 1 (theory) tips tomorrow.
Mr H
December 8th, 2008
I have uploaded more trafic light sheets to the blog – mrhamilton.edublogs.org. Please remember that you should post a comment, speak to me in class, or email me if there is anything you do not understand.
Use the teach-ict website to help with your IT revision.
I will upload short Admin notes shortly.
Prelim reminders/hints:
Int 1 exam – Tuesday 9 December 1.30 – 3.15 in R138 (Mrs Dowds room)
Int 2 exam – Paper 2 (practical) – Tuesday 9 December 1.30 – 2.50 in R132 (our room)
Int 2 exam – Paper 1 (theory) – Wednesday 10 December 1.30 – 2.30 in R133 (Mrs Stevensons room)
TURN UP AT LEAST 15 MINUTES BEFORE THE START OF THE PRACTICAL EXAMS. YOU WILL BE ALLOWED TO LOG ON AND CHECK THE FILES BEFORE THE EXAM STARTS.
IT exam – Either Mrs Dowds or I will be in the exam room with you. We are there in case there is a problem with your computer but we will also deliver your printouts to you.
Read every question carefully.
TYPE your name on every printout.
Watch your time – if you are stuck move on – do not waste 10 minutes on a question that will only get you 2 marks.
On the other hand, be careful with your accuracy, do not lose silly marks with silly mistakes.
GOOD LUCK – you can do it!!
November 23rd, 2008
Question 1 (3 marks)
Outline the roles of the 3 main office bearers at a meeting.
- Chairperson
- Secretary
- Treasurer
Question 2 (3 marks)
Identify the common items on an Agenda for nearly every meeting.
Question 3 (4 marks)
You are going on holiday. Prepare instructions for the Trainee Administrative Assistant on how to take the Minutes of a meeting.
November 15th, 2008
Links to a great revision website - teach-ict.net have been added to the S4 Admin pages. I have also uploaded the Int 1 ITfA traffic light sheet. I will upload the Int 2 ITfA sheet along with all of the theory sheets shortly.
November 15th, 2008
Copies of this years External Assessment reports (they used to be called principal assessors reports) have been added to the H Admin and AH Bus Man pages.
November 2nd, 2008
Higher Admin girls: I have added you to our new wiki (web page where we can all add-edit/delete information. We are going to use it to script our Video for AS LO4 – Meetings.
TO DO: Check your email for your invitation to the wiki and add your name to the ‘class’ page.
Alternatively you can access the wiki by clicking http://hadminshs2009.pbwiki.com/ (You have to accept invite first!)
(more…)
October 19th, 2008
This homework should be completed by adding a comment below and answering the questions. Please remember to write in full sentences and to look at the number of marks each question is worth.
Any problems please see me!
3 Time and Task Management
a Why is good time-management important? (2)
b Select 2 problems that can arise from poor time management which you consider may have the greatest negative impact on work. Justify your answer. (4)
c What do you understand by the term “time stealers”. (1)
d Outline the consequences of poor time and task management. (4)
September 17th, 2008
Question 2 due this week. (Remember it goes over the page!)
Notes are available to download on the Higher Admin page.
September 14th, 2008
If you attended the Strathclyde open day today below is a note of what you missed in class. You MUST attempt these two tasks before next week. THIS IS INSTEAD OF YOUR HOMEWORK FOR THIS WEEK.
You need access to a computer and MS Word to complete task 1. If you do not have access to either you can use my classroom any lunchtime, study period or after school.
Task 1
Download the file I attached to the email I sent you (Subject line: Higher Admin Tuesday 22 September) or click here. The file is a work in progress of your Admin Services LO1 book. It contains many comments for you to action and delete. It may help you to have your yellow AS book in front of you (especially when you are deciding what styles to apply for your table of contents).
If you are stuck please ask me in class, by email or by leaving a comment below.
Task 2
Read the Target-setting presentation.
September 9th, 2008
Your homework for next week is below. Please write all answers in sentences and remember to use the command word sheet.
| 1 |
The role and qualities of an Administrative Assistant |
Marks
|
| |
a |
Describe the role of the Administrative Assistant? |
2
|
| |
b |
A Senior Administrative Assistant has different responsibilities from a Junior Administrative Assistant. Discuss, making reference to the responsibilities of the Junior Administrative Assistant. |
4
|
| |
c |
Choose 3 of the duties that a Senior Administrative Assistant would be expected to do. Explain what you understand about each of these duties. |
3
|
| |
d |
What do you understand by the term “Job Description” and what information should be included in it? |
2
|
| |
e |
Why is it important for a “Person Specification” to be prepared? |
1
|
August 28th, 2008
Welcome back to a rainy August but what is shaping up to being a great term!
Congratulations to everyone who did well in their exams. To those who are a wee bit dissapointed this year is your chance to shine!
The focus of the blog this year will continue to be S4 Admin (didn’t you all look smart yesterday in your lovely new ties – keep it up!) but also this year I hope to add much content to the new Higher Admin page.
I am really excited about the 17 beaming H Admin faces I had in front of my yesterday. We are going to have a great session blogging, podcasting and video conferencing – I cannot wait!
WATCH THIS SPACE!
August 19th, 2008
I am off to Malta in the morning with the SHS Music Department. This is my third visit to Malta with the music department and the pupils we are taking look to be as talented as both other groups. I have not started packing yet but I should as we leave at 7 am tomorrow morning! I had to keep reminding myself on Friday that it was the last day of term! It has been a very long session with the move to our new school and a new headteacher and I think everyone, pupils and staff, are needing their holidays!
A last quick reminder to my pupils of the work I have left!
Advanced Highers – I have emailed you a reminder of your tasks. Please send my your presentations by Friday.
H Admins – You will be working on advanced word processing tasks with Mr Mullin. He is also a relational database genius if you have any questions from last week!
S4 Admin – It’s 2 page letters for you!
Have a great summer – see you all in August.
Mr Hamilton
June 22nd, 2008
Visit the Royal Mail website and look at the different UK Delivery Services available. Use the information you find to answer the questions below.
1 You want to send a letter to arrive fairly soon without costing the earth.
2 You need to send a letter to a customer that must arrive the following day.
3 You need to send a postcard to your family from London but you don’t have a lot of money!
4 You’re sending a parcel and need proof that it is received.
5 A really important letter must be sent to your number one customer – today!
In your answer let me know how much each service usually costs please.
June 8th, 2008
I have marked the NAB’s that have been completed so far. I am recording errors that have been made by more than one person below. Please read the list before attempting the PCI NAB at Intermediate 2 level.
- INSERT DATES instruction at the top of the Itinerary – most people did not delete the words INSERT DATES. Actual dates should have been inserted here.
- Copying the email to your teacher – well done to everyone – I received your email to Mr Roberts but some of you forgot to CC to me
- Marking URGENT – some of you marked ‘high priority’ and got the mark. I would also have accepted the word URGENT appearing on the subject line
- Slide 4 of the PowerPoint – you were asked to embold the headings in the table, this just means make them bold – some of you didn’t do this
- Instruction to make the headings a different font – again some of you didn’t do this. Please make sure the different font is noticably different from the rest of the table
- Please read your work before handing it to me – still a few too many silly typing errors
May 13th, 2008
Some of you will be sitting your Int 2 PCI NAB on Wednesday 14 May and Thursday 15 May.
Content also delivered at Intermediate 1 has not been included below. Everything that was included in the Int 1 NAB is also included this time. You MUST also read the post for Intermediate 1 PCI!
In addition you must know how to…
1 Use the internet to search for and extract information for a given purpose:
insert hyperlink to URL in a word processing document
2 Use ICT to present and communicate information:
Candidates must be able to carry out the following when creating or completing word processing documents: customise bullets and numbering | insert headers and footers with name, date, time and filename | shade text | border text | indent paragraphs | insert page breaks | customise automatic page numbering Tables – merge cells | rotate text within cells | insert borders around table and cells | insert shading within cells | use autosum feature, average and sum formulae | sort lists — single level sort use an e-diary | schedule meeting | schedule recurrent meetings | navigate the calendar, eg finding appointments, dates or notes
3 Use presentation software to present and communicate information:
Create presentations and amend existing presentations:insert text using two fonts | find and replace text | change line spacing and font size | align, distribute and group objects | change slide content layout | apply slide transitions | import data or chart from spreadsheetchange slide order | use slide master to: apply and change background | apply and change colour scheme | apply and change design templates | define and redefine fonts and styles | insert footer objects | insert action buttons (next slide, previous slide, first slide, last slide) hyperlinked to other slides within the presentation | customise bullets and numbers
May 10th, 2008
Mr Roberts would like to meet with you next week to discuss your findings so can you arrange an appointment on your e-diary for Tuesday of next week from 1100 hours till 1300 hours.
Mr Roberts needs £500 converted into Euros for his trip to paris – please can you calculate this for him and post a message here for him to pick up.
Thanks
TASK: Complete e-diary and print (5 day week to view with your name in the footer)
Use http://www.xe.com/ucc/ to convert to Euros and post answer as a comment below.
April 30th, 2008
You will begin the PCI NAB at Intermediate 1 level on Tuesday 5 May and Wednesday 6 May. Use the information below to help you study. Leave a comment to tell me what terms you want me to talk to you about/show you how to do.
1 Use the internet (Internet Explorer) to search for and extract information for a given purpose:
open browser | use search engines | open website | navigate hyperlinks | copy information from web page to word processing document | use history feature | use favourites and bookmarks | print the information and an extract of the information | integrate information from the internet into a word processing document
2 Use ICT to present and communicate information create and complete the following word processing documents (Word): memo | form (in Word) | itinerary | table
Candidates must be able to carry out the following when creating or completing tables: insert, delete or amend data | add or delete row/s | add or delete column/s
Candidates must be able to carry out the following when creating or completing word processing documents (Word): select and change font and font size | set and change margins | insert text, delete text, move text | carry out manuscript corrections | use bold, italics, underline | align text: left, right, centre, justify | set and change line spacing | search and replace text | insert graphic integrate information obtained from the internet into the word processing document | print the word processing documents
use e-mail (hotmail) — read and send mail | compose mail by entering text | use reply feature | use address book | print email | cc | bcc | mark urgent | create attachment/s
use an e-diary (Outlook) — schedule appointment | set reminder | print calendar: daily, weekly, monthly view
3 Use presentation software (PowerPoint) to present and communicate information:
create presentations and amend existing presentations: insert text | use bold, italics, underscore, centring | delete, edit text | insert and delete a graphic | add text to a graphic | use bullets | create chart/s, table/s, organisation chart/s within presentation software | add and delete a slide | apply text/object effects | import data from a word processing document | view slides | print presentation in slide and handout format
April 20th, 2008
Understanding Standards is a website from the SQA which allows you to mark real canditates scripts in an effort to improve your understanding. The site includes past papers from many SQA subjects including Higher and Int 2 Business Management, Higher Administration and Higher Accounts. The site also gives you direct links to the command words, principal assessors reports and the arrangements documents.
You can access the site directly by clicking here.
March 30th, 2008
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